SAMPLE DELIVERABLE // BID COMPLIANCEEXAMPLE OUTPUT

Sample Deliverable: Bid Compliance Checklist

Comprehensive Audit of Instructions to Bidders & Required Attachments

CONFIDENTIALITY & SAMPLE ARCHITECTURE:

This is a conceptual layout prepared to illustrate data organization, column structures, and status tagging. Real client project information is never published without explicit written authorization.

24 ItemsRequirements Audited

19 ItemsDocumented In Set

3 ClarificationsAction Flags

2 AffidavitsCritical Missing

BD / 01 // DELIVERABLE OVERVIEW

How This Deliverable Was Constructed

This conceptual sample illustrates how BuildDesk audits project manuals, RFPs, and addenda. Every line item is linked directly to specification page numbers with clear readiness statuses.

SAMPLE METADATA

TARGET AUDIENCE:General Contractors & Subcontractors

CLIENT-SUPPLIED INPUT:Project Manual Division 00 & 01, Instructions to Bidders, Addenda 1-3, and draft contractor submission forms.

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Bid Compliance Checklist — Data Layout

ALL CITATIONS TRACE TO PROVIDED DRAWINGS / SPECS

ITEM NO.	DOCUMENT CITATION	REQUIREMENT DESCRIPTION	SUBMISSION FORMAT	STATUS	NOTES / FOLLOW-UP
01	RFP Section 00 21 13 §3.1	Standard Form of Bid (Signed & Sealed)	Hardcopy Original + USB	VERIFIED	Form signed by corporate officer
02	Addendum 03, Page 2	Acknowledgement of Addenda 1, 2 & 3	Itemized on Bid Form p. 4	VERIFIED	All three addenda acknowledged
03	Spec Section 00 43 13 §1.4	5% Bid Bond on AIA Document A310	Original Bond with Power of Attorney	REVIEW REQUIRED	Surety seal present; verify attorney-in-fact date
04	RFP Vol 1, Section 00 45 19	Non-Collusion Affidavit (Notarized)	Notarized Affidavit Form	ACTION REQUIRED	Notary block signature is blank
05	RFP Vol 1, Section 00 45 26	Subcontractor Utilization Schedule	Table listing MWBE % goals	CLARIFICATION REQUIRED	Goal is 18%; draft list totals 15.5%

VISUAL GRAPHIC DELIVERABLE

Deliverable Markup Graphic

Bid Requirements Checklist • Audit Sheet Register

DELIVERABLE: COMPLIANCE MATRIX // MUNICIPAL RFP

SUBMISSION REQUIREMENT	DOCUMENT CITATION	CRITERIA	IN SUBMITTAL?	AUDIT STATUS	ACTION NOTES
Official Bid Proposal Form	Spec 00 41 13, p. 12	Mandatory	Yes	FOUND / VERIFIED	Signed by authorized corporate principal with seal
Addenda 1 & 2 Acknowledgement	Addendum 02, p. 1	Mandatory	Yes	FOUND / VERIFIED	All released addenda numbers & dates acknowledged
5% Bid Bond on AIA A310	Spec 00 21 13 §4.2	Mandatory	Review	RECHECK REQUIRED	Draft bond provided; verify surety attorney-in-fact power
Non-Collusion Affidavit	RFP Vol 1, p. 28	Mandatory	Missing	NOT IDENTIFIED	Form attached but notary jurat block is blank
MWBE Participation Schedule	Section 00 45 39	Conditional	Partial	CLARIFICATION REQUIRED	RFP goal is 18%; draft submittal list totals 15.5%

Official Bid Proposal Form

FOUND / VERIFIED

Spec 00 41 13, p. 12•Mandatory

Audit Note: Signed by authorized corporate principal with seal

Addenda 1 & 2 Acknowledgement

FOUND / VERIFIED

Addendum 02, p. 1•Mandatory

Audit Note: All released addenda numbers & dates acknowledged

5% Bid Bond on AIA A310

RECHECK REQUIRED

Spec 00 21 13 §4.2•Mandatory

Audit Note: Draft bond provided; verify surety attorney-in-fact power

Non-Collusion Affidavit

NOT IDENTIFIED

RFP Vol 1, p. 28•Mandatory

Audit Note: Form attached but notary jurat block is blank

MWBE Participation Schedule

CLARIFICATION REQUIRED

Section 00 45 39•Conditional

Audit Note: RFP goal is 18%; draft submittal list totals 15.5%

CITATION // CITY OF CASPER RFP #2026-0812 • SPECIFICATION VOLUME 1 & 2

VERIFIED 5 OF 5 MANDATORY BID CRITERIA

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