Bid Compliance Review
Audit RFP Instructions, Mandatory Forms & Documented Submission Criteria
Bid Requirements Checklist • Audit Sheet Register
| SUBMISSION REQUIREMENT | DOCUMENT CITATION | CRITERIA | IN SUBMITTAL? | AUDIT STATUS | ACTION NOTES |
|---|---|---|---|---|---|
| Official Bid Proposal Form | Spec 00 41 13, p. 12 | Mandatory | Yes | FOUND / VERIFIED | Signed by authorized corporate principal with seal |
| Addenda 1 & 2 Acknowledgement | Addendum 02, p. 1 | Mandatory | Yes | FOUND / VERIFIED | All released addenda numbers & dates acknowledged |
| 5% Bid Bond on AIA A310 | Spec 00 21 13 §4.2 | Mandatory | Review | RECHECK REQUIRED | Draft bond provided; verify surety attorney-in-fact power |
| Non-Collusion Affidavit | RFP Vol 1, p. 28 | Mandatory | Missing | NOT IDENTIFIED | Form attached but notary jurat block is blank |
| MWBE Participation Schedule | Section 00 45 39 | Conditional | Partial | CLARIFICATION REQUIRED | RFP goal is 18%; draft submittal list totals 15.5% |
How BuildDesk Performs This Review
Bid disqualification due to missing forms or unacknowledged addenda is an entirely preventable disaster. BuildDesk conducts an exhaustive audit of your Instructions to Bidders, Project Manual, and submission riders, cross-checking your draft submittal against documented requirements.
- •Request for Proposal (RFP) or Invitation to Bid (ITB)
- •Instructions to Bidders & Project Manual Division 00/01
- •Published Addenda, Bulletins, and Clarification Notices
- •Draft bid forms, affidavits, or attachments prepared for submission
- Extract every mandatory submission document into an itemized register
- Verify addenda acknowledgement requirements across all released revisions
- Identify documented bid bond, performance bond, and insurance minimum limits
- Flag ambiguous submission requirements and missing notary/affidavit items
What You Receive
Traceable audit matrix listing each requirement, document reference, status, and outstanding action flags.
Inspect Sample Deliverable →Chronological registry of all issued addenda with date, sheet impacts, and required form verifications.
Sample Bid Requirements Checklist
| Requirement | Document Reference | Required? | Found in Set? | Status | Notes |
|---|---|---|---|---|---|
| Bid Proposal Form (Section 00 41 13) | RFP Vol 1, p. 14 | Yes | Yes | FOUND | Base bid verified on official form |
| Addenda 1 & 2 Acknowledgement | Addendum 02, p. 1 | Yes | Yes | FOUND | Form signed acknowledging Addenda 1-2 |
| 5% Bid Bond on Standard AIA A310 | Spec 00 21 13 §4.2 | Yes | Review | REVIEW REQUIRED | Draft bond uses broker form, verify AIA A310 format |
| Non-Collusion Affidavit (Notarized) | RFP Vol 1, p. 28 | Yes | Missing | MISSING | Form present but notary seal is blank |
| DBE Subcontractor Participation Plan | RFP Section 00 45 39 | Conditional | N/A | CLARIFICATION REQUIRED | Exceeds $500k threshold; participation schedule required |
Operating Boundary // Bid Compliance Review
BuildDesk provides focused technical document support strictly from documents supplied by the client. We maintain complete transparency on our capabilities and boundaries.
- ✓Audit client-provided solicitation packages and RFP manuals
- ✓Document required forms and notarization clauses
- ✓Flag non-conforming items or missing attachments identified in files
- ✓Provide direct page and section citations for every item
- ×Certify legal compliance or provide legal counsel
- ×Contact project owners or procurement officers for outside clarifications
- ×Guarantee contract award or tender acceptance
- ×Fabricate missing contractor certifications or corporate seals
Bid Compliance Questions & Answers
Q1.Can BuildDesk check municipal and public procurement bids?
Yes. We frequently review municipal, state DOT, federal FAR, and higher-education bid packages for specific compliance documentation clauses.
Q2.What is the typical turnaround for a Bid Compliance Review?
Standard delivery is 24 hours. For critical rush bids with deadlines within 12 hours, please alert our team upon submission.
READY FOR A FIRM UPFRONT QUOTE?
Send us the project files for bid compliance review. We will confirm sheet counts, turnaround, and an exact price before work begins.