Your Outsourced Construction Back Office
Bid coordination, vendor quotes, and payment follow-up for General Contractors and Subcontractors — plus material takeoff and estimating support for Material Suppliers who'd rather build than chase paperwork.
Every open bid costs someone a week.
Estimators lose entire evenings on quantity takeoffs. GCs lose 15–20 hours per project chasing subs and suppliers. BuildDesk Partners removes the back-office drag so your team can bid more work, not just chase it.
- Estimators buried in manual quantity takeoffs
- Bids come back in five formats, none comparable
- Subs miss opportunities buried in boards they don't check
- Invoices go 60+ days unpaid, no follow-up
- A dedicated takeoff desk on a fixed 24–72h cadence
- Every bid returned in one standardized comparison sheet
- Weekly bid list matched to trade and service area
- Professional payment follow-up sent on your behalf
One Desk. Three Sides Of The Job.
Subcontractor Bid Coordination
We chase subs on your behalf and keep every response on a fixed timeline.
Bid Leveling
Mismatched bids standardized into one clean comparison sheet.
Vendor Quotes
Material and equipment quotes gathered, tracked, and organized.
Closeout Docs
O&M manuals, lien waivers, and punch lists assembled before handover.
Weekly Bid Alerts
Matched to your trade and service area — no more scanning bid boards.
Free Directory Listing
Get in front of GCs actively sourcing your trade. Ten minutes to set up.
Payment Follow-Up
Professional, persistent follow-up when a GC goes quiet on an invoice — so you don't have to be the one chasing.
Takeoff Desk
Blueprint pricing and material quantity takeoffs, delivered fast.
Back-End Estimating
Support desk for lumber, concrete, electrical, drywall, and roofing.
Quote Tracking & Payment Recovery
Every outbound quote logged and followed up — plus recovery support on aged invoices.
Priced Per Project, Not Per Promise.
Material Takeoff Desk
Quantity takeoffs straight from your blueprints — framing, concrete, electrical, and more.
Back-End Estimating
Full estimate support for suppliers and subs who need a second desk on deadline.
Quote Request Tracker
Every quote you send out, logged, followed up, and reported back weekly.
Late Payment Follow-Up
Professional, persistent outreach on invoices sitting past terms — on your behalf.
No Signup. No Catch. Just Useful.
Three free calculators built for the back office — use them whether you work with us or not.
Bid Ghost Radar
Track which subs go quiet on bid requests so you know who to trust next time.
Open toolCloseout Countdown
Track outstanding closeout documents against your handover deadline.
Open toolPayment Speed Index
See how your average payment turnaround stacks up against industry norms.
Open toolNumbers We'll Show Our Work On.
Every takeoff is checked before it lands in your inbox. Download a sample checklist and see the format for yourself.
Download Sample Checklist (PDF)*Accuracy measured against final approved quantities on completed projects; always confirm critical scopes before award.
"We sent a scope over on a Tuesday and had a full bid comparison sheet by Friday — no more chasing five subs for numbers that never matched."
"Getting listed took ten minutes and the bid alerts started the same week. First time work has come to me instead of the other way around."
"Closeout used to drag for weeks waiting on paperwork. Now it's one clean package, checked, before it ever hits our inbox."
Upload Blueprints. We Take It From There.
No setup fee, no software to learn. Start with a free trial project, or a free directory listing if you're a sub.